Records Retention is a policy that sets how long an institution keeps its student records, and which kinds of records are kept longer than others.
What the catalog says
The catalog states: “InterCoast maintains student records for a period of at least five years from the date of student withdrawal or graduation. Student transcripts are held indefinitely (effective January 1, 2010).”
It adds: “Any records involved in any claim or expenditure which has been questioned by federal, state or accreditation audit are retained until the question is resolved or for five years.”
Where it applies
InterCoast Colleges’ catalog states this under “RECORDS RETENTION” (p. 9).
It sits among the other student policies: the withdrawal and refund policy, the leave of absence policy, and the attendance policies for online students and attendance probation, and it applies across the programs.